May 13, 2013
Record-keepers at nonprofit organizations have a lot to track of on a daily basis; donations, fixed expenses and salaries are just a few things they have to juggle while also looking into financial forecasting for the next six to 12 months. Keeping this in mind, it may be smart to use a records management program to help reduce risks.
A new study from Canon Business Process Services, a provider of managed services and technology, showed only 15 percent of executives surveyed said their organization has implemented a risk assessment to determine appropriate retention periods for their records. Failing to have a strategy for records retention could make an organization vulnerable to litigation or miss out on untapped opportunities.
"Whatever records management strategy an organization adopts, the goals should be clear," said Elizabeth Halaki, chief marketing officer at Canon Business Process Services. "Our current and previous surveys indicate that companies want their records programs to help mitigate compliance risk, leverage proven technology and better control their information assets."
Records management strategies must improve
Thirty-eight percent of respondents admitted to not conducting a needs assessments that could help solve problems for the organization, but these initiatives are the only thing that could help with records management. The days when nonprofits keep books by hand are coming to an end, and organizations are using digital processes instead.
One place where records can be stored is the email inbox of record-keepers, giving them quick access to the information they need, while also providing the opportunity to log on from anywhere. Email can be a permanent record, and nonprofits decision-makers can create folders for their messages much like they would a filing cabinet, if security measures are in place. By learning how to better keep records, nonprofits won't be scrambling come audit time.
Working with Marshal Whittey at First Nonprofit has been a great experience. He handles our request as a priority and goes above and beyond to resolve any issues we have in a timely manner. Marshall follows through to the end and ensures our needs are met. He has been a great resource for LSC and our “go to” for any tax questions we may have. With LSC transitioning several facilities into one federal tax identification number, First Nonprofit was able to assist and provide guidance with best practices resolving claims to each entity. Additionally First Nonprofit provided knowledge (information materials) and one on one training to HRS group with best practices to handle claims state adjudicated, fraudulent claims, and appeals. And processing information in the First Nonprofit [unemployment claims] system allows for timely information can be collected.
My experience with FNP has been wonderful. Unemployment in general is quite confusing and FNP has simplified the process for us. Everyone we have reached out to or worked with has been very helpful and follows up to be sure we understand the information. I am so happy we made the switch to FNP!
First Nonprofit smoothed the unemployment perils for our organization during Covid. Without the ability to cap our UI exposure, we would not have been able to weather the storm. The program worked perfectly and we have come out of the pandemic ready to forge on. Thanks FNP!
My experience with the FNP has been fantastic. The idea of setting funds aside for the unemployment tax liability is a bedrock for nonprofit organizations like mine, namely ASHBA; what is even more advantageous is having the FNP as a custodian of those funds. 100% recommended!
I would like to comment on my experience with FNP….to date our District has saved $1,000’s of dollars by being enrolled in the First Nonprofit program. My only regret is that we did not know about this method of paying unemployment tax years ago….as I had figured about five years
ago, had we enrolled 15-20 years ago, we could have saved our small school district upwards of $500,000 in payments to IDES. Also we would have had a pretty hefty sum of money in our Reserve Account. Thankfully I attended a workshop hosted by First Nonprofit back in 2015 which got the ball rolling!
I have worked with the First Non-Profit Team for many years, and I appreciate the quick response and care that Cecilia and the team provides anytime I have questions. While there are other providers that may provide like services, First Nonprofit will always be my first choice! I appreciate you!
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Luckily for us, our interactions regarding any issues with staffing has been very minimal! I can say that all other interactions with regards to billing, 941 reporting, etc. have been extremely pleasant, accommodating and easy to work with. Kim Ghanayem is always prompt, professional and friendly. Thank you so much!